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We are University of Sheffield Students' Union and we exist to represent, support and enhance the lives of our members. We've done so since 1906.

SU member holding a here to help sign

Working at the Students' Union

We are an independent charity and work closely with the University to achieve a world-class student experience.

The Students’ Union is more than just an impressive building: we remain accessible through our website as well as our social channels and many activities happen around the city, country and world.

We welcome applications from all candidates irrespective of age, pregnancy and maternity, disability, gender, gender identity, sexual orientation, race, religion or belief, or marital or civil partnership status.

Current job vacancies SU Officer Roles
Chapters
  1. Current job vacancies
  2. No.1 Students' Union
  3. Ours For Life
  4. Our Staff
  5. Owned by Students
  6. About the University of Sheffield
  7. About Sheffield
  8. Privacy Notice for Job Applicants

Watch our video for a flavour of what its like working at the Students’ Union

No.1 Students' Union

We’ve been rated the best Students’ Union in the UK by the Times Higher Education Student Experience Survey for nine years running. Our students regularly vote us best Students’ Union in the UK in annual surveys. This success comes from years of courageous investment in our services and facilities. We have an annual turnover of some £11m and employ upwards of 800 people, with thousands more involved as student leaders and volunteers.

There are a million reasons we’re award-winning. We’ve got a fantastic modern building featuring cafes, two shops, four bars, an advice centre and an activities and sports zone, where students can join over 400 sports clubs and societies. There’s something different happening in the SU every day: from club nights to film screenings, live music, theatrical performances and fascinating talks. We offer a relaxed space for students to take time out. We also have a nursery and offer childcare.

SU building

SU building

SU Officers 2019/20

SU Officers 2019/20

 Graduating University of Sheffield students

Graduating University of Sheffield students

Ours For Life

We are at the start of our new strategic plan. Ours For Life takes a long-term view and makes a promise to the student born today of what life should be like for them when they arrive as a University of Sheffield student.

We have adaptable short-term strategies guiding our journey over the first few years of the next 18 years. This shift towards a clear view on how we can enhance the lives of our members – what is it in their lives that we can influence and improve – is proving to be highly motivating. There’s no better time to join the organisation as we begin the next phase of our continuous development.

Sheffield Students’ Union during graduation

Sheffield Students’ Union during graduation

Our Staff

We employ excellent staff. Our students appreciate them: in our 2016 membership survey over 97% agreed with the statement “I feel staff at the Students’ Union are positive, helpful and supportive.” The staff love it here too: in our latest staff survey, 93% of respondents agree that there is a friendly working atmosphere at the Students’ Union.

Our senior leadership team comprises the Chief Executive, four directors with one deputy, all working closely with the eight elected officers. We work together on developing and implementing strategies and meet regularly to ensure the smooth operational and strategic management of the organisation.

Bar One staff

Bar One

SU casual staff

SU casual staff

Interval Kitchen + Bar staff

Interval Kitchen + Bar

Owned by Students

We are an independent charity and work closely with the University to achieve a world-class student experience. We are owned by our student members and are run for students, by students.

Eight Students’ Union officers are elected every year by the student body to direct the SU and represent its students. They work full time and support thousands of students who arrange and organise activities, campaigns and events day and night. The Students’ Union offers the opportunity for students to get involved and make their issues heard – a collective voice of over 27,000 people.

Our governance arrangements intertwine with our democracy to ensure the student voice is clear within our decision-making: working closely with student leaders is a fundamental feature for most of our staff.

Coffee Revolution staff team

Coffee Revolution staff team

We are international

#WeAreInternational

SU staff in New Leaf one of our outlets

SU staff in New Leaf one of our outlets

About the University of Sheffield

With over 27,000 of the brightest students from nearly 150 countries, learning alongside over 1,200 of the best academics from across the globe, the University of Sheffield is one of the world’s leading universities. Official teaching quality assessments rate us very highly, and excellent research assessment results confirm our reputation as a centre for a wide variety of world-class research.

The University is a popular choice with applicants for university places, and once they arrive our students enjoy the experience so much that many settle in Sheffield after they graduate. Unified by the power of discovery and understanding, staff and students at the university are committed to finding new ways to transform the world we live in.

The University, like Sheffield itself, has earned a reputation as an informal, friendly and welcoming place to be, for people from all sorts of backgrounds and walks of life. We value the diversity of our University community, and aim to work together so we can make the most of our differences. Sheffield is the only university to feature in The Sunday Times 100 Best Not-For-Profit Organisations to Work for 2016 and was voted number one university in the UK for Student Satisfaction by Times Higher Education in 2014 and the top Russell Group university in the same survey in 2017. In the last decade, it has won four Queen’s Anniversary Prizes in recognition of the outstanding contribution to the United Kingdom’s intellectual, economic, cultural and social life. Sheffield has five Nobel Prize winners among former staff and students and its alumni go on to hold positions of great responsibility and influence all over the world, making significant contributions in their chosen fields.

University of Sheffield, Firth Court and Arts Tower

University of Sheffield, Firth Court and Arts Tower

About Sheffield

Sheffield is England's fourth-largest city, with everything you would expect to find in a major city. It's easy to get around, welcoming and accessible. It's a friendly city with a prosperous economy and relatively low cost of living, all of which makes for an excellent quality of life.

The city centre is in walking distance of our campus and university life is very much integrated with the day-to-day life of the city.

Sheffield has been called the UK’s greenest city: there are 50 public parks and 170 woodlands within the city boundary. More than a third of the city lies inside the Peak District National Park, making it unique among UK cities.

Geographically varied, Sheffield is nestled in a natural amphitheatre created by seven hills, and fed by five rivers. This diversity means there’s lots to do outdoors, from walking or climbing in the Peak District, to taking a boat ride along one of Sheffield’s canals. The city is home to a range of museums and galleries and also contains the largest theatre complex outside London.

Visit the welcome to Sheffield website for more information.

Graduation at the University of Sheffield Students’ Union

Graduation at the University of Sheffield Students’ Union

In accordance with the General Data Protection Regulation (GDPR), we have implemented this privacy notice to inform you, as prospective employees of our Company, of the types of data we process about you. We also include within this notice the reasons for processing your data, the lawful basis that permits us to process it, how long we keep your data for and your rights regarding your data. 

A) DATA PROTECTION PRINCIPLES

Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:

  1. processing is fair, lawful and transparent
  2. data is collected for specific, explicit, and legitimate purposes
  3. data collected is adequate, relevant and limited to what is necessary for the purposes of processing
  4. data is kept accurate and up to Data which is found to be inaccurate will be rectified or erased without delay
  5. data is not kept for longer than is necessary for its given purpose
  6. data is processed in a manner that ensures appropriate security of personal data including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures
  7. we comply with the relevant GDPR procedures for international transferring of personal data 

B) TYPES OF DATA HELD

We keep several categories of personal data on our prospective employees in order to carry out effective and efficient processes. We keep this data in recruitment files relating to each vacancy and we also hold the data within our computer systems, for example, recruitment logs. 

Specifically, we hold the following types of data:

  1. personal details such as name, address, phone numbers;
  2. name and contact details of your next of kin;
  3. your photograph;
  4. your gender, marital status, information of any disability you have or other medical information;
  5. right to work documentation;
  6. information on your race and religion for equality monitoring purposes;
  7. information gathered via the recruitment process such as that entered into a CV or included in a CV cover letter;
  8. references from former employers;
  9. details on your education and employment history etc;
  10. driving licence;
  11. criminal

C) COLLECTING YOUR DATA

You provide several pieces of data to us directly during the recruitment exercise.

In some cases, we will collect data about you from third parties, such as employment agencies, former employers when gathering references or credit reference agencies.

Should you be successful in your job application, we will gather further information from you, for example, your bank details and next of kin details, once your employment begins. 

D) LAWFUL BASIS FOR PROCESSING

The law on data protection allows us to process your data for certain reasons only.

The information below categorises the types of data processing we undertake and the lawful basis we rely on. 

Activity requiring your data

Lawful basis

Carrying out checks in relation to your right to

work in the UK

Legal obligation

Making reasonable adjustments for disabled

employees

Legal obligation

Making recruitment decisions in relation to both initial and subsequent employment e.g. promotion

Our legitimate interests

Making decisions about salary and other benefits

Our legitimate interests

Making decisions about contractual benefits to

provide to you

Our legitimate interests

Assessing training needs

Our legitimate interests

Dealing with legal claims made against us

Our legitimate interests

Preventing fraud

Our legitimate interests


E) SPECIAL CATEGORIES OF DATA

Special categories of data are data relating to your:

  1. health
  2. sexual orientation
  3. race
  4. ethnic origin
  5. religion
  6. trade union membership

We carry out processing activities using special category data:

  1. for the purposes of equal opportunities monitoring
  2. to determine reasonable adjustments

Most commonly, we will process special categories of data when the following applies: 

  1. you have given explicit consent to the processing
  2. we must process the data in order to carry out our legal obligations
  3. we must process data for reasons of substantial public interest
  4. you have already made the data

F) FAILURE TO PROVIDE DATA

Your failure to provide us with data may mean that we are unable to fulfil our requirements for entering into a contract of employment with you. This could include being unable to offer you employment, or administer contractual benefits.

G) CRIMINAL CONVICTION DATA

We will only collect criminal conviction data where it is appropriate given the nature of your role and where the law permits us. This data will usually be collected at the recruitment stage, however, may also be collected during your employment. We use criminal conviction data to determine your suitability, or your continued suitability for the role. We rely on the lawful basis of legal requirement to process this data.

H) WHO WE SHARE YOUR DATA WITH

Employees within our company who have responsibility for recruitment will have access to your data which is relevant to their function. All employees with such responsibility have been trained in ensuring data is processing in line with GDPR.

Data is shared with third parties for the following reasons: assessing your suitability for the role

We may also share your data with third parties as part of a Company sale or restructure, or for other reasons to comply with a legal obligation upon us. We have a data processing agreement in place with such third parties to ensure data is not compromised. Third parties must implement appropriate technical and organisational measures to ensure the security of your data.

We do not share your data with bodies outside of the European Economic Area.

I) PROTECTING YOUR DATA

We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such. 

J) RETENTION PERIODS

We only keep your data for as long as we need it for, which, in relation to unsuccessful candidates, is six months to a year.

If your application is not successful and we have not sought consent or you have not provided consent upon our request to keep your data for the purpose of future suitable job vacancies, we will keep your data for six months once the recruitment exercise ends.

If we have sought your consent to keep your data on file for future job vacancies, and you have provided consent, we will keep your data for nine months once the recruitment exercise ends. At the end of this period, we will delete or destroy your data, unless you have already withdrawn your consent to our processing of your data in which case it will be deleted or destroyed upon your withdrawal of consent.

Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This means that we will stop processing your data and there will be no consequences of withdrawing consent.

If your application is successful, your data will be kept and transferred to the systems we administer for employees. We have a separate privacy notice for employees, which will be provided to you.

K) YOUR RIGHTS 

You have the following rights in relation to the personal data we hold on you:

  1. the right to be informed about the data we hold on you and what we do with it;
  2. the right of access to the data we hold on We operate a separate Subject Access Request policy and all such requests will be dealt with accordingly;
  3. the right for any inaccuracies in the data we hold on you, however they come to light, to be corrected. This is also known as ‘rectification’;
  4. the right to have data deleted in certain This is also known as ‘erasure’;
  5. the right to restrict the processing of the data;
  6. the right to transfer the data we hold on you to another party. This is also known as ‘portability’;
  7. the right to object to the inclusion of any information;

L) CONSENT

Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This mean that we will stop processing your data. 

M) MAKING A COMPLAINT

If you think your data rights have been breached, you are able to raise a complaint with the Information Commissioner (ICO). You can contact the ICO at Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF or by telephone on 0303 123 1113 (local rate) or 01625 545 745. 

N) DATA PROTECTION COMPLIANCE

If you have questions about specific retention periods please email us using: su-data.protection@sheffield.ac.uk.

If you need to contact us to discuss any aspect of data protection please email us using su-data.protection@sheffield.ac.uk or write to us at:

SSU Data Protection Officer
Chief Executive's Office
Level 4
Sheffield Students' Union
Western Bank
Sheffield
S10 2TG

Investors in People accredited until 2021
Investors in People health and wellbeing award
Disability confident employer
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