29th January 2020


The HEAR ia an enhanced transcript that is nationally recognised. It gives you official evidence of all your university learning and experience - extra curricular achievements included!

Society and Sports team committee members, Academic Reps and Volunteers - The Students' Union and University want to recognise your involvement and commitment outside of your degree - that’s why your Higher Education Achievement Report (HEAR) records your extra-curricular achievements alongside your academic ones.

  1. How does HEAR work?
  2. Committee Members, Academic Reps, Volunteers: Submitting your Part B and Exit forms

How does HEAR work?

There are over 200 activities, awards and prizes (coordinated by both the Students’ Union and University) that can be recorded on your HEAR. See the full list on the HEAR Activities Database.

Each HEAR-able activity has a unique set of criteria/ required tasks which you need to complete if you would like your activity to be recorded on your HEAR. The criteria are designed to mirror how the activity works normally, and are not intended to create large amounts of additional work beyond the remit of the activity. They are also based on the type of information which staff are able to monitor about the activity. Some activities require you to complete a reflective task or activity log. These are to help you to identify your achievements and development.

To find out what the specific set of HEAR criteria/ requirements is for your specific activity – you can do this by speaking directly to your activity’s staff contact or by searching the HEAR Verifiable Activities Database.

The member of staff who coordinates/ supports your activity will monitor your engagement in the activity, and will know whether or not you have completed the specific HEAR criteria/requirements for the activity.

If you have completed the HEAR criteria, the member of staff will add the activity to your HEAR after the end of the academic year in which you completed the activity. If you have not completed the criteria, the staff member cannot add the activity to your HEAR.

If you do not meet the HEAR criteria, then your activity cannot be recorded on your HEAR. But please do not worry if your activity is not displayed on your HEAR!
It doesn’t mean that you can’t make the most of your activity, or use your experience as evidence to demonstrate skills and strengths in the future. You can still, of course, discuss your extra-curricular achievements on your CV or in interviews.

We want to help you to develop your self-awareness of your achievements and help you to effectively articulate what you've gained from, and how you've developed through, your university experiences - recording extra-curricular activities in the HEAR is one step towards this.
It’s important that you can complete the picture yourself by keeping your own record and evidence of your extra-curricular achievements and the skills you are developing.
The key to enhancing your employability through extra-curricular involvement is being able to present and articulate how you have developed and what skills you have as a result of your commitment – this is true regardless of whether or not your activity is recorded on your HEAR.

You can access your HEAR from day one of university until beyond graduation!

Whilst you're studying at Sheffield, you can use your HEAR as a resource to help you to:

  • Reflect on your achievements
  • Identify the skills you are developing
  • Review your progress with your personal tutor
  • Plan how to make the most of your student experience
  • Write your CV and application forms

As an electronic, shareable document, the HEAR can also provide prospective employers or graduate admissions tutors (of your choice) with a richer picture of your university experience both before and after graduation.

"The fact that future employers can see what we've done is very useful as it shows commitment to extra-curricular activities."

"I think this is a great way of presenting your extra-curricular achievements at university. I feel that now more than ever, what you do outside your degree is crucial for future aspirations."

"Looking back at this will definitely help to demonstrate to potential employers the relevant skills I possess and developed throughout my time in Sheffield! "

"Useful to have a list of activities I've been involved in for future reference such as CVs and job applications.”

"It will be nice to see it all there at the end of the degree, so that you can reflect on everything you have achieved during your time at uni.”

"The HEAR has allowed me to consider what I need to be doing to work on my self development."

Committee Members, Academic Reps, Volunteers: Submitting your Part B and Exit forms

Some Students' Union activities require you to submit specific forms/tasks at the end of your role. These forms give you an opportunity to reflect on your experiences, learning, development and achievements - and practise articulating them.

They are also essential for staff to be able to confirm / verify your commitment and add your activity to your HEAR ie they are compulsory if you would like your activity to be added to your HEAR.

If you have a position on a 2019-20 society, working or representative committee, you will be required to submit a couple of forms throughout the academic year, if you would like your position to be added to your HEAR. The Part B form is currently open.

All deadlines will be publicised in the weekly Society Bulletin - so it is essential that you read this when it lands weekly in your uni email inbox.

If you have a position on a 2019-20 sports club committee, you will be required to submit a couple of forms throughout the academic year, if you would like your position to be added to your HEAR.

The Exit form will be open from mid March to mid May and you will receive an email when the form is live.

If you are a 2019-20 academic representative (course rep, department rep, faculty rep or equivalent), then you will be required to submit an Academic Rep Summary Form. The deadline will be 31st May 2020. Email academicreps@shef.ac.uk for more details.

If you complete volunteering through Sheffield Volunteering in 2019/20, then you will be required to submit a Volunteering Reflective Account The deadline is the April 2020. Email volunteering@shef.ac.uk for more details.